SERASI USAID : LOWONGAN

SERASI is a USAID funded project which supports Indonesia’s continuing evolution into a peaceful, just and democratic nation with respect for pluralism and protection of human rights for all citizens, accomplished through rapid and flexible programmatic, administrative and logistical support for USAID’s strategic grants and technical assistance program to mitigate social conflict and support peacebuilding initiatives nationwide. Our program currently includes activities planned for Aceh, Papua, Sulawesi, and the Malukus. SERASI is implemented by the International Relief and Develop (IRD), an international non-profit organization in Indonesia. SERASI seeks individuals for the position of:


Title : Personnel and Administration Manager

Department : HR & Administration

Supervisor : Operations Manager

Location : Jakarta

General Description of Role :

The Personnel and Administration Manager is responsible for human resources (personnel), logistics, and office operations functions for the project including the establishment, operation and upkeep of office facilities and administrative project support functions.

Main Responsibilities :

1. Manage day-to-day operation of the SERASI office in Jakarta in support of administrative and project operations;

2. Responsible for SERASI Human Resources, including personnel recruitment, placement, contracting, necessary training, performance appraisal and contract track records. Establishes, maintains and/or revises personnel policies for SERASI accordance with local labor laws and established USAID and IRD guidelines;

3. Manage the maintenance of filing system. Supervise the upkeep of the personnel files of the individual staff. Ensures complete confidentiality of the staff files;

4. Liaison with USAID, government agencies and other agencies on any issues as directed by Operations Manager/COP/ DCOP;

5. Supervise arrangement of visas, work permits and other documents related for expatriate staff;
6. Supervise all duty-free shipping of project-related equipment and supplies including personal effects shipments of expatriate staff;

7. Monitor preparation of time sheets and their submission to Finance Officer for processing salary payment;

8. Maintain staff vacation and sick leave records;

9. Manage heath and life insurance for all staff and their dependents;

10. Handle issues related to human resources;

11. Oversee the maintenance and upkeep of SERASI, including cleaning services and routine and special maintenance and construction;

12. Supervise the regular servicing of office equipment to keep them operational and to ensure longer life of the equipment;

13. Coordinate use of project vehicles, including tracking use and maintenance as required;

14. Handle issues related to leasing and maintenance of the office facilities, including contract lease;

15. Supervise the Administrative Assistants, and other Operations Staff (Office Helper and Drivers), as appropriate;

16. Other operations, management and administrative tasks consistent with the overall scope of this position and any other duties as directed by Operations Manager/COP/ DCOP.


Required Qualifications :

University degree in economics, business or management or similar field is required (relevant experience and a different university degree may substitute for degrees mentioned). Minimum 5 years experience working in a similar position in an NGO or an international organization dealing with office, administration and human resources. At least 3 years in managerial position is required.

Additional Skills :

- Strong English language skills in speaking and writing;
- Indonesian language skill is a must;
- Excellent organization- , social-, and communication skills
- Excellent computer skills required;
- Good knowledge on human resources and Indonesia Labor Regulation;
- Administratively competent and can work independently as well as within the context of the program’s mission, and comfortable dealing with matters ranging from mundane to meaningful.
General Requirements :

Must have a willingness to travel to SERASI field offices for business purposes. Must also have the ability to work effectively in a fast-paced, stressful environment. In addition, must be flexible, willing to perform other duties and work irregular hours.

If you think you are up to the challenge, write to us email or snail mail, and include a cover letter, your CV, 3 references, and your salary history/expectation s the latest on November 30th, 2008 to:

IRD/SERASI, 9th, Floor
IntilandBuilding Jl. Jendral Sudirman No 32 Jakarta 10220
Email: opportunity@ ird.or.id


No phone calls please. Only short-listed candidates will be contacted. IRD IS AN EQUAL OPPORTUNITY EMPLOYER.

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